Template of Thank You Email After Interview
This quick yet crucial blog post will guide you through crafting the perfect thank-you letter or email to send after your job interview. Did you know that 95% of candidates fail to send a thank-you note after their interview? And then they wonder why they don’t hear back from the hiring manager. Don’t make the same mistake! Sending a well-crafted thank-you email or letter is essential to reinforcing your interest in the role and setting you apart from other candidates.
Studies show that candidates who follow up with a thank-you email are up to 30% more likely to be hired than those who don’t. So, whether you’ve just finished your interview or have one coming up, this guide will help you write a thank-you message that leaves a lasting impression. Stick around, because I’m here to help you make sure you nail this important step in the hiring process.
Why a Thank You Letter is Crucial
Sending a thank-you email or letter after your interview isn’t just a polite gesture—it can significantly increase your chances of landing the job. Research shows that candidates who follow up with a thank-you message are up to 30% more likely to be hired than those who don’t take the time to express their gratitude.
When you send a thank-you note, you not only reinforce your enthusiasm for the position but also create an opportunity to reiterate why you’re the perfect fit. It serves as a gentle reminder of your qualifications and dedication, leaving a lasting impression on hiring managers.
In today’s competitive job market, failing to send a thank-you note could make you miss out on opportunities. It’s not just about saying “thank you”—it’s about positioning yourself as proactive, courteous, and truly invested in the role and the company. The key is to personalize your message to highlight specific details from the interview, demonstrating that you’re fully engaged and have a genuine interest in the company’s mission.
Three Key Elements of a Thank You Letter
Here are the three things you should always include in your thank you email or letter:
- A thank you note that shows your appreciation for the opportunity to be interviewed. This demonstrates good manners.
- A sentence expressing that you enjoyed learning more about the company and that the hiring process has reaffirmed your desire to work for them long-term.
- A short statement on what you will do in the position to ensure the company sees a positive return on its investment when they hire you.
Mistakes to Avoid When Writing a Thank You Email After an Interview
Sending a well-crafted thank-you email is crucial, but making mistakes can sometimes hurt your chances of making a good impression. Here are common mistakes to avoid when sending your post-interview thank-you message:
Sending the Email Too Late: Timing is key! Sending a thank-you email within 24 hours shows that you’re prompt and grateful. Waiting too long can cause you to miss the window where your message is most impactful. Aim to send it on the same day or within a few hours of the interview.
Being Too Generic: A generic thank-you note might make you seem disinterested. Always personalize your message by mentioning specific details from the interview—such as something you learned about the company’s culture or a challenge discussed during the conversation. This makes your email stand out and shows genuine interest.
Using a Formal Tone in a Casual Interview: Adjust the tone of your email to match the tone of the interview. If the interview was casual and conversational, there’s no need to sound overly formal in your follow-up. On the other hand, if the interview was formal, keep your tone professional and polite.
Overloading with Compliments: While it’s important to express gratitude, be careful not to go overboard with compliments. Focus on the value you can bring to the company and how you fit the role, rather than excessively praising the interviewer or the company.
Failing to Proofread: Typos or grammatical errors can make a bad impression. Always proofread your thank-you email carefully before hitting send. Consider using tools like Grammarly to ensure your email is polished and error-free.
Handling Multiple Interviewers
If you have met with more than one person during your interview, it’s crucial to send a thank-you email to each individual. However, you don’t want to send the exact same message to everyone. Personalizing each email based on the specific conversation you had with that person will make your appreciation seem more sincere and thoughtful.
Here are some quick tips on how to adapt your message for different interviewers:
Tailor the Content to the Discussion: Reflect on the particular topics discussed with each interviewer. For example, if one interviewer talked about the company’s growth strategy while another focused on team dynamics, mention these specifics in each respective thank-you note. This shows that you paid attention and were engaged during the interview.
Be Brief but Specific: There’s no need to write a long email to each interviewer. A few lines referencing the key discussion points will suffice. For example:
- For a technical interviewer: “Thank you for explaining the team’s approach to solving complex technical challenges. I am excited about the opportunity to contribute to such innovative projects.”
- For an HR or culture interviewer: “I really enjoyed hearing about the company’s values and how the team collaborates. I’m enthusiastic about the possibility of contributing to such a positive work environment.”
Timing and Tone: Each thank-you note should maintain a professional yet friendly tone. Ensure you send these emails within 24 hours of the interview to maintain the impact of your message.
Acknowledge Each Interviewer’s Role: Acknowledge the unique contribution of each person in the process, whether they were assessing your technical skills or evaluating your cultural fit.
By personalizing your messages, you increase the likelihood of standing out from other candidates. Not only will this help reinforce your qualifications, but it will also demonstrate your communication skills and genuine interest in the position.
Choosing the Right Subject Line
Don’t overthink the subject line—keep it simple and straightforward. Here are a few options:
- Great meeting you!
- Thank you!
- Great speaking with you, [Interviewer’s Name]!
- Appreciate your time!
Alternatively, reply to the existing email chain, so you don’t have to worry about picking a new subject line.
Thank you email template after interview
Now, let me give you the exact thank you email or letter script to send to the hiring manager after your job interview. Here it is:
Dear <NAME>,
Thank you for meeting with me yesterday to discuss the <position> position at <company name>. Our conversation reaffirmed my interest in the role, and I’m confident that my skills will help me excel. I also enjoyed learning more about <Company’s> team-focused culture.
You mentioned that <skill> and <skill 2> are crucial, and I’ve developed expertise in these areas through my college studies. Additionally, my passion for finance has driven me to further my knowledge through self-study, ensuring I am well-prepared for the role.
I am fully committed to contributing 100%, completing tasks with precision, and staying calm under pressure. I’m eager to support your team and handle any challenges that come my way.
Thank you again for your time. I look forward to hearing about the next steps in the process.
Sincerely,
Maruf
Dear <Courtesy> <Last Name>,
Enthusiastic! That’s how I would describe my feelings toward <Company Name> after our meeting yesterday. Thank you for taking the time to meet with me and explain the <Job Title> position so thoroughly, as well as sharing your goals for the role. I left the meeting energized and eager to get started!
I enjoy a challenge, and my background has prepared me to help you achieve results quickly. Throughout my career, whether in small businesses or large corporations, I’ve consistently focused on empowering growth or driving it forward. Here’s how I approach this:
- I’ve successfully built high-performing teams, drawing from both onshore and offshore technical talent.
- Leveraging my IT and consulting experience, I align technical organizations with business strategy to meet strategic needs.
- I guide my teams in delivering scalable, flexible solutions that promote growth rather than hinder it, which is key in evolving organizations.
I’m confident that these areas will be beneficial for <Company>, and I look forward to making an impactful contribution to addressing <note the challenge>.
Once again, I want to reiterate my interest in the <Title> position at <Company>. I’m excited for the next steps!
Respectfully,
Maruf
Dear [Name of Recipient],
I want to express my sincere appreciation for the opportunity to interview for the position. I am excited about the possibility of joining your team and am very interested in the role.
I believe my [highlight your skills or qualifications that make you ideal for the job]. This is another chance to sell yourself.
Additionally, I would like to clarify [optional paragraph to address a topic that may have gone poorly or add information not discussed during the interview].
Thank you again for your time and consideration. I look forward to hearing from you regarding the next steps in the hiring process. Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
“Dear Sir/Madam,
Thank you for allowing me to be interviewed for the position with your company today. I thoroughly enjoyed the process and learning more about your company. My experience during the hiring process has further reaffirmed my desire to work for you in this position. If you hire me, I will be a good role model for the company, support you in company initiatives, and assist my co-workers to ensure the company’s commercial and financial goals are achieved. If you need any further information to help you make a decision, please do not hesitate to contact me. I look forward to hearing from you in due course.
Yours Faithfully,
[Insert Your Name]”
Hi [Interviewer’s Name],
It was great to meet you earlier today. I truly appreciate you taking the time to get to know me, and I loved learning more about [Company Name], especially when you mentioned [Insert a Specific Topic Discussed].
After our interview, I feel even more excited about the opportunity and look forward to the next steps.
Best,
[Your Name]
Hi [Interviewer],
It was good to meet you earlier today! I appreciate you taking the time to get to know me, and I loved hearing more about [insert company name]—especially when it came to [something from your conversation].
I feel great about the position after our interview today, and look forward to next steps.
Best,
[Name]
Hi [Name],
I’m glad that we finally got to meet in person! Thank you for taking the time to explain some of the team dynamics and your biggest focuses for this role. [Name] confirmed that you all will reach out on Friday, and so I look forward to hearing back. I am very interested in working with you all!
All the best,
Maruf
Hi [Name],
Thank you for taking the time to meet with me today. I enjoyed our conversation, especially [a topic you discussed].
I’m very excited about this opportunity, and I look forward to hearing about next steps.
All the best,
[Name]
Hi [Name],
So great meeting you yesterday, thank you for taking the time to get to know me! You have seen so much change at [Company] over the past year and a half, and it was great to hear your perspective. [Name] even told me about the crazy hours you pulled getting the kitchen in order for [Event]! Wow! Hopefully, there is no more weekend work from here on out, but it was really cool to hear how you and the team rose to the occasion.
I feel really great after my visit yesterday, and I hope the feeling is mutual. Looking forward to next steps!
PS – A friend recently asked me for a list of events we have put on at [Company] for employees. I’ll go ahead and share that list here in case it sparks any ideas 🙂
Best,
[Name]
Dear <Courtesy> <Last Name>,
Thank you for speaking with me about the <Job Title> position at <Company> yesterday. Your company’s vision is exciting, and I’m eager to contribute to your data management goals.
I’ve reflected on the challenges and opportunities discussed, and I’m confident that my experience in building high-performing teams and fostering collaboration between business and IT will help drive success at <Company>. I am particularly passionate about leveraging data to gain a competitive edge, and I would love the chance to bring this expertise to your team.
Thank you again for your time. I look forward to hearing about the next steps.
Sincerely,
Jonathan Trott
Conclusion
So, there you have it, a brilliant thank you email or letter script you can send to the hiring manager. Don’t forget to send this after your interview! If you have any questions about the interview process, please leave them in the comment section below, and I will be happy to assist you.